5 Habits Highly Organized People Don’t Have

highly-organized-people

Part of the secret to success for a global business consultant is to be organized. Different countries, multiple time zones, and a myriad of clients and cultures mean it can be pretty easy to get mixed up and miss important appointments. And, admittedly, I did so once in a while at the beginning of my career. But I have learned some of the things highly organized people don’t do, and, after some practice and some help, I have become a pro at balancing time zones and diverse cultures and climates. It’s been a game changer for me personally and professionally. It feels good to be organized and know that wherever I am in the world, things will run smoothly.

So, in the spirit of spring-cleaning, I’m doing a two-part post on the secrets of getting your life organized.

First, I want to share five things you’ll never see highly organized people do:

1. Highly organized people don’t wear pajamas all day.

There’s a trend among organized people. They start every morning the same way–no matter if they’re going to work or staying home. They get up, eat a good breakfast, shower, and get dressed. The act of getting ready for the day–no matter where it might take you–can change your perspective and help you be more productive. It’s the simple knowledge that you’re prepared for anything–inside or outside the house.

2. Highly organized people don’t rely on their memories.

Sure, we live in an age where pen and paper are becoming perceived as antiquated, but writing is a great way to remember things. Write out checklists, and savor the triumphant feeling you have when you get to mark things off. For important dates and errands, feel free to use your smartphone. But no matter what, write (or type) a to-do list somewhere. It does no good floating around in your head.

3. Highly organized people don’t procrastinate.

Sorry to be the bearer of bad news, but procrastination only adds to stress–and disorganization. The longer you wait to do something, the harder it will be to get the task done (plus, you’ll likely do a worse job because of the pressure and time constraints). Getting things done as soon as you can nixes the feeling of having something hanging over your head. Try it! It can be liberating!

4. Highly organized people aren’t perfectionists.

Organized people have the image of being perfectionists, but the truth is, they aren’t. It’s just the illusion they’ve created because they have the space and time to do what’s essential well. If you feel like you must do everything perfectly, you’re not going to get anything done. So try to do the best you can for the most important stuff, and be OK with “good enough” for the others–or ask for help. This will help you combat procrastination and free up your time.

5. Highly organized people don’t take on too much.

One of the perks of being really organized is freedom from being stressed and overwhelmed. And freedom from being stressed and overwhelmed demands that you not have too much on your plate. Really organized people know how to delegate. If you find that your plate is overflowing, prioritize and consider dropping or delegating the less important tasks. It’s OK to cancel plans, so you have time to think. Or even just to breathe.

Start with these five actions, and you’re already on your way to getting yourself organized. In my next post, I’ll share the top five secrets of the highly organized.

A version of this post was first published on Inc.

Image: Pexels.com

Effective Global, Cross Cultural Meetings

Join us for #GlobalMindsetChat, Thurs 9am PT / 12pm ET / 18:00 CET

This week’s topic: Effective & Productive Global, Cross Cultural Meetings

by Evelyn Eury @SageStrategist

Pitfalls of Global, Cross Cultural Meetings

Global meeting planning across cultures has many of the same pitfalls as traditional meeting organizing but is complicated by the cultural nuances of different offices, local customs and professional yet, culturally biased viewpoints. The savvy cross cultural meeting planner understands the cultural challenges and plans for them accordingly. In an August 2011 Gigaom.com article, Gary Swart pinpoints the first problem of planning and urges global leadership to make good decisions based upon analysis. He introduces a truth most managers already know: “managers spend between 30 and 80 percent of their time in meetings and more than 50 percent of them consider many meetings to be a ‘waste of time.’” (Swartz, August 28 2011) He asserts that effective meetings are rendered possible when planners first ensure that the event is vital to hold, carefully create an itinerary to be followed and that outputs should be evaluated post-haste in order to rate successfulness.

Challenges of Cross Cultural Virtual Meetings

Remote international meetings across cultures require all of these considerations but also necessitate cutting edge technology that allows real-time communication, the sharing of documents and data virtually, and ideally video to increase one’s ability to read other meeting participants non-verbal queues. Virtual meetings with international offices can also produce other hiccups: such as language barriers, divergence in availability due to working hours, varied holiday and leave schedules, and cultural nuance that impacts meeting participants level of comfort in speaking with other employees. New global, virtual meeting research shows that the number one barrier to global meetings across cultures are time-zones. Next comes lack of consistent moderation and cultural misunderstanding due to the inability of reading non-verbal cues.  In this case, meeting dates and time must be carefully selected in order to increase attendance, allow for translators where necessary and leadership must be aware of cultural variance in order to make all parties relaxed in communication style.

Questions for #GlobalMindsetChat, Thursday 9am PT / 12pm ET

Q1.  Should companies rely on internal translators to aid in meeting discussions? #GlobalMindsetChat

Q2.  Do you think it is more effective to work with a third party Translation Services vendor?  Any recommendations? #GlobalMindsetChat

Q3.  Do you think leadership should devise international office Holiday Schedules based solely on cultural sensitivity or also consider business needs? #GlobalMindsetChat

Q4. How does your company deal with time zone differences when scheduling meetings? #GlobalMindsetChat

Q5.  How important is cultural nuance when communicating remotely? Is it more or less important than true face-to-face meetings? #GlobalMindsetChat

Q6. If you fail to have cultural experts on staff that can speak to local sensitivities, how would you obtain intelligence to deal with this challenge? #GlobalMindsetChat

What is #GlobalMindsetChat?

Recent studies show that Global Mindset is the key competence leaders urgently look to develop in their workforce today.

Every week, Melissa Lamson hosts the varied and unique #GlobalMindsetChat on Twitter. The only one of its kind, #GlobalMindsetChat provides pertinent information on cross cultural, intercultural, and diversity topics that impact global business and the economy today.

How to join a twitterchat: www.Forbes.com